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A well-executed board portal will save a lot of money over the long term, as it cuts the costs of administrative tasks such as sending meeting papers and minutes via email. The most effective ones also make it easy for new directors to get familiar with the company’s policies.
A good portal will allow committees and boards to collaborate more efficiently, allowing them to prepare for meetings as well as share files and communicate between meetings using integrated video conferencing. The most efficient systems will also have security features to stop access to information that is not authorized and to ensure the security of confidential documents. The installation process is streamlined, meaning that the system can be up and running quickly. Because they are usually hosted on the cloud, they won’t put any additional strain on a company’s IT infrastructure.
The most effective software for managing boards provides a variety of tools to support the tasks of every member of the governance structure. This includes the chairperson of the board, the administrative staff, who prepares meeting materials and keeps the board up-to-date between meetings. The most effective board management software offers a complete solution that is simple to use and understand by anyone who has basic computer skills. Support for IT is minimal.
They will also be able to create legally binding digital signatures, and automatically create meeting minutes from the agenda and distribute them immediately after the meeting is completed. This can reduce the time for corporate secretaries in order to process and distribute documents, and directors to get them, which can place a significant burden on their schedules.